Compiled by Commons Project
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Defining Your Audience

The effective visibility for this content is 'public' (anyone, anywhere can view).
  • It is visible to the content author.
  • It is viewable by members of Commons Project.
  • The author has explicitly defined its visibility as public.

Visibility

The effective visibility for this content is 'public' (anyone, anywhere can view).
  • It is visible to the content author.
  • It is viewable by members of Commons Project.
  • The author has explicitly defined its visibility as public.

Group Edit

Any member of the group(s) containing this item may edit it.

Comments disallowed

Users are not allowed to post any more comments on the item.

Calculating Audience

There are four levels of audience defined by Commons. Each content item is individually assigned one of the following audience states:

  • Unpublished (or draft) - Only author may view.
  • Group - Only members of the group(s) associated with the content by the author may view
  • Community - All members of staff and faculty at any of the colleges and universities may view (without regard to group affiliation).
  • Public - Non-community members (guest accounts) and the general public internet may view. This option is only available to administrators until appropriate privacy workflows can be adopted.

If the content allows comments, then people who can see the content can also comment upon it.

The audience assignment for a content item depends upon several factors (described in detail below):

  • The publication status of the content
  • The group(s) to which the content belongs
  • The "content audience default" setting for each associated group
  • The "audience" setting on the content itself

A group is itself considered to be content in some circumstances, and its visibility is affected by its "privacy" setting.

Author

The author of a piece of content has full view and edit rights to it, whether published or saved as a draft. By default, only the author may edit his content.

Publication

Unpublished (draft) content is visible to and editable by the author, and is visible to (but not editable by) the organizers of any groups with which it is associated. The author may choose to publish his content using the 'Publish' button at the bottom of the form. Once an item has been published, it is difficult to take back (users may have links -- people cannot 'unsee' the content), so keep works-in-progress in draft mode. If you need to update a published document, it is customary to note the time and subject of the update at the bottom of the content so that previous readers know what has changed.

Group associations

The members of any group can see all published content associated with that group.

Group content audience default setting

The group organizer sets a default audience (group-only or community) for content added to the group. If the content is associated with more than one group, then the group with the broadest audience value prevails.

Content audience setting

The author can override the group default to broaden or narrow the audience by explicitly setting it while editing their particular content item (in the right sidebar on the edit screen). In general, it is a good idea to stick with the default value to avoid violating the expectations of the group organizer and other group members.